Gray's Journal

Friday, May 3, 2013

Finding The Perfect Meeting Planner

We all know that behind every successful meeting is an exceptionally talented meeting planner. Also known as the backbone of planning a meeting, the planner has too many duties to even list. From budgeting, to venue selection, to menus and cocktail receptions, the planner is always there to keep things in check. You are entrusting the outcome of your event to this individual and should set the bar high.

So what makes an exceptional meeting planner...

1. They're always prepared.No matter how compact the bag, if you need something, a meeting planner can reach into a "Mary Poppins" bag and produce it in a matter of seconds.

2. They know how to be composed. While others scramble if things don't go according to plan, meeting planners never let you see them sweat. They're armed with a Plan B... and a Plan C, D, E and F, too.

3. They're wired for possibilities.Where others see obstacles, meeting planners see potential. They can take the biggest hurdle and turn it into something positive in a matter of minutes.

4. They're masters of the palate.Even on a shoestring budget, they can whip up a banquet feast that's delicious and healthy, too!

5. They're destination divas.Wondering where to go on that next vacation? Go find a meeting planner and you'll have destination suggestions to fuel vacation choices for the next decade.

6. They act as protectors of the planet. Meeting planners always have a keen eye for protecting the environment, taking the green path at every opportunity. They waste not, yet manage to do so with great flair.

7. They serve as people connectors.If you have a meeting planner in your circle of friends, you're just three degrees from anyone in the world. They know people who know people and they take great delight in helping others make meaningful connections.

8. They have generous hearts.Meeting planners are go-givers. They're always looking out for others, even the quietest sheep in the flock. They see the unseen and they will do whatever it takes to help others in need.

9. They always go the extra mile.Do you need to get something done? If a meeting planner commits to do something, there's no need for reminders. It will get done, on time (or ahead of time) and in the best possible way.

10. They're friendly and fun
Meeting planners aren't just experts at creating delightful experiences for others. They are natural born party people, smiling and finding fun even in the least likely places.

Use these tips when searching for your next meeting planner and you'll be sure to find a great fit. And as always, Happy Meeting Planning!

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